Connect each carton and component set to the fixture schedule. Before dispatch, confirm what is packed together, what travels separately and who receives the installation documents. On arrival, record the evidence needed to resolve discrepancies; electrical installation and commissioning belong to the qualified local team.
| Record | What to make explicit |
|---|---|
| Fixture-to-carton map | List fixture ID, room, quantity, carton ID and the planned carton count for each fixture set. Identify multi-carton items and separately packed shades, glass or drivers so partial delivery is not mistaken for a complete set. |
| Components and protection | Request a component list and packing photos for fragile or multi-part fixtures. Record agreed separation and protection arrangements, plus any assembly parts supplied by the manufacturer; do not assume every visible accessory is included. |
| Receipt and exceptions | Record outer-carton condition before opening and then count the accessible components against the list. Link damage and shortages to the fixture and carton IDs. Keep questionable items aside for review rather than placing them on the ready-for-installation list. |
| Installation document pack | Provide the exact model's instructions, drawings, component identification and approved control information to the responsible installer. Ask the local professional to confirm support, access and electrical suitability; do not replace missing instructions with a generic wiring diagram. |
| Commissioning and maintenance record | Keep installed locations, model references, reviewed settings and outstanding issues together. Request the maintenance information and any separately agreed spare-part list. Mark commissioning as pending until the responsible team provides its actual record. |
Take this into your next conversation.
- Each multi-part fixture can be reconciled across its cartons.
- Damage and missing parts are linked to identifiable items.
- The installer has the actual model's document pack.
- Delivery, installation and commissioning have separate evidence.